Student Handbook

Student Responsibility Statement

As a student and a member of this educational community, it is your responsibility to become familiar with and abide by the regulations contained herein. These regulations are intended to support and further the educational mission of Southwestern Michigan College. They may not be unreasonable or interfere with any rights guaranteed by the Constitutions of the United States of any other relevant governing body.

This Student Handbook provides information that will assist you as a SMC student.

SMC Guarantee

At SMC, you will receive the highest quality education. We guarantee it.

Transfer Programming

Southwestern Michigan College will refund the tuition to an SMC graduate who has earned an Associate in Arts or Associate in Science degree for any course passed with a minimum grade of C, if that earned course credit does not transfer to a designated accredited four-year college or university within two years of graduation from SMC. The designated institution must be listed as an AG institution (credit generally accepted for courses which are appropriate to the reporting institution’s Baccalaureate programs) in the current edition of the American Association of collegiate Registrars and Admissions Officers (AACRAO) Transfer Credit Practices of Designated Education Institutions. Moreover, the course(s) must have been listed as transferable on the SMC official transfer guide sheets dated 1986 or thereafter in use by the SMC Academic Support office.

Technical Programming Guarantee

Any graduate with an Associate in Applied Science degree in technical studies judged by his/her employer as lacking in technical job skills normally expected of a job-entry level employee will be provided further skill training of up to 16 semester credit hours by SMC without charge subject to the following:

• The degree – The graduate must have an Associate in Applied Science degree beginning June 1986 or thereafter, in a college-recognized specialty area (e.g., computer information systems, machine tool technology, word processing) as evidenced by the area of concentration designation on the student transcript.
• The employment – The employment must be full-time and the job must be certified by the SMC Placement Services Office as directly related to the graduate’s program of study.
• Initial date of employment of graduate must be within one year of commencement date. Guarantee does not apply to graduates initially hired 30 days prior to commencement date.
• The employer must certify in writing that the employee is lacking in the job-entry level skills identified in writing at the time of initial employment and must specify the area(s) of skills deficiency within 90 days of the graduate’s initial employment.

Retraining Guarantee

Skill retraining will be limited to 16 credit hours and to enrollment in courses regularly offered by SMC.

The skill retraining must be completed in one academic year.

The employer, the graduate, and a college counselor with the advice of appropriate teaching faculty will develop an educational plan which specifies the courses constituting the 16 credit hours of further retraining. The graduate must meet all prerequisites, co-requisites and other admission requirements for “retraining courses.”

Failure, withdrawal or audit of a “retraining course(s)” is creditable to the 16 credit hour limit. The graduate or the employer will bear the cost of books, supplies, uniforms, transportation, insurance and other related costs. The college will waive tuition and fees.

Please contact Academic Support for additional information at (269) 782-1303 or (269) 687-1600, ext. 1303.

Mission Statement

The mission of Southwestern Michigan College is to be the college of first choice for students who have a choice, the college that provides the programs and services to meet the needs of students with limited choices, and the college that serves our community.

Core Values of SMC

• The core values of Southwestern Michigan College describe the beliefs that direct the College in all that it does.
• “Excellence with a Personal Touch” is a working principle guiding our actions.
• High quality is inherent in all that Southwestern Michigan College does.
• We have a commitment to improve the quality of life for our stakeholders.
• We have a commitment to be responsible managers of the College's human resources, financial resources, and physical resources.
• We believe in “Knowledge for All.”
• We have a commitment to being a learner-centered college.
• We will prepare students in every way possible to be successful in life.

Accreditation

Southwestern Michigan College is accredited by the Commission on Institutions of Higher Education of the North Central Association of Colleges and Schools. The Commission may be found at 30 North LaSalle Street, Suite 2400, Chicago, Illinois 60602-2504, They may be reached at (800) 263-7440.

We Have Two Campuses In 1965, ground breaking ceremonies were held in LaGrange Township for the Dowagiac campus and construction was complete in September 1966. The campus is located between Dailey Road and Cherry Grove Road. SMC began offering classes in the Niles area in 1971 and constructed a facility in 1992 in Milton Township to expand the area’s educational opportunities. The full-service Niles Area Campus (NAC), located near the intersection of U.S. 12 and M-60, was expanded in 2001 to include a Michigan Technical Education Center (M-TECSM @ SMC).

Becoming a Student at SMC

Southwestern Michigan College is an equal opportunity, equal access college with an open door admission policy.

• Admission is open to anyone who has graduated from high school, who has a high school equivalency certificate or who certifies completion of a home-school program.
• Admission is open to others who demonstrate the capacity and maturity to benefit from programs and courses offered by SMC, as demonstrated by the “Ability to Benefit” assessment scores.
• Students still in high school may attend with the written permission of a school principal or counselor. High school students under age 16 need further permission from a parent or legal guardian and the Dean of Students and Academic Support.
• SMC is authorized under federal law to enroll non-immigrant, alien students. Therefore, potential students from other countries entering the United States for educational purposes under a student visa may attend. Final admission decision rests with the college.
• Admission to SMC does not necessarily guarantee admission to a specific program of study. Students interested in nursing, allied health or apprenticeship programs in particular should consult with an advisor.

International Student Admission

Southwestern Michigan College welcomes all qualified international students. An application for admission is required, including copies of certified official transcripts of all previous academic work and a copy of a diploma indicating program completion. International students must demonstrate their English language proficiency by submitting the results of the Test of English as a Foreign Language (TOEFL). International students scoring 550 on the paper and pencil version of the TOEFL (79 on IBT and 213 on CBT) are eligible for regular admission without further placement testing. International students scoring between 500 and 549 (69-78 on IBT and 173-212 on CBT) are eligible for conditional admission to SMC but must be assessed for placement into ESL courses which will add to the time needed to complete an academic program. International students must meet all other admissions requirements and purchase health insurance and must provide written certification indicating financial means and support for their programs at SMC. For more information, contact the International Student Advisor at (269) 782-1348. Visit the International Students Admissions area of our Web site for additional information.

International Student Transfers

International students who wish to transfer college credits from foreign colleges and universities to Southwestern Michigan College must have their foreign transcripts and credentials evaluated by an independent international credential evaluation service. Credential evaluation means converting foreign academic credentials into their U.S. educational equivalents. The service companies listed below produce individualized, written reports describing each certificate, diploma or degree earned, including details of individual courses and credits, and specify the U.S. equivalents. Southwestern Michigan College does not perform its own credit evaluations of foreign transcripts.

The following services are recommended. These services charge a fee for the credit evaluations. It is important to request a “course by course” evaluation rather than a “document by document” evaluation. This enables SMC to transfer individual course credits.

WES – World Education Service, Inc. Evaluators	ECE – Educational Credential
PO Box 745 Old Chelsea Station New York, NY 10113-0745 Tel: 212-966-6311      1-800-937-3895 Fax: 212-739-6100 www.wes.org	PO Box 514070 Milwaukee, WI 53202-3470 Tel: 414-289-3400 Fax: 414-289-3411 www.ece.org
AACRAO - Office of International Education Services (OIES)
Tel: 202-293-9161, ext. 6600 Email: oies@aacrao.org www.aacrao.org

Credential evaluations should be forwarded directly from the credential evaluation service to SMC:

Southwestern Michigan College
Attention: Transcripts
58900 Cherry Grove Road
Dowagiac, MI 49047

Financial Aid

Students should begin the application process for financial aid at least nine weeks before the beginning of the term by contacting the Financial Aid Office at (269) 782-1313.

Applications each academic year are available any time after January 1. Financial aid helps students finance their education when family and personal resources are not adequate to meet total costs.

Financial aid is available to students from a variety of income levels. Factors other than family income are also considered in determining eligibility. All students are encouraged to apply for financial aid. Financial aid consists of grants and scholarships and student part-time employment, which do not need to be repaid, but loans must be paid back. The Financial Aid Office may be contacted at (269) 782-1313 or the Financial Aid at a Glance Document is available online at: http://www.swmich.edu/financialaid/ataglance.php.

Financial Aid Policies

Financial Aid / Satisfactory Academic Progress

Southwestern Michigan College is required to establish and consistently apply Standards of Satisfactory Academic Progress to all students who receive funds from Title IV programs of financial assistance. Standards of Satisfactory Academic Progress are applied to all students receiving federal, state or institutional aid. Satisfactory Academic Progress is defined as successfully completing course requirements for 75 percent of the number of credits for which you enroll each term.

Additionally, you must earn a cumulative GPA at or above these levels:

Level	Range	Must Maintain
1	From 0.5 to 23 hours	1.50 GPA
2	From 24 to 35 hours	1.70 GPA
3	From 36 to 47 hours	1.80 GPA
4	From 48 to 61 hours	1.90 GPA
5	From 62 hours	2.00 GPA

Financial Aid Probation

Financial aid recipients who fall below the standard of 75 percent completion of credits in a term or do not meet the grade point average required by the Financial Aid Satisfactory Academic Progress policy will be placed on Financial Aid Probation. Financial Aid Probation is a warning that students must meet the standards of satisfactory academic progress; however, it does not prevent students from receiving financial aid.

Financial Aid Dismissal

Financial aid recipients who do not make satisfactory academic progress are first placed on Financial Aid Probation. Those who do not make satisfactory academic progress during any term while on Financial Aid Probation will be placed on Financial Aid Dismissal. Financial Aid Dismissal makes the student ineligible for federal, state or institutional aid. Students may appeal their dismissal by following the procedures listed under Financial Aid Reinstatement.

Financial Aid Limit on Hours Attempted

Students may receive federal or state financial aid at SMC up to a limit of 150 percent of the published credits required in certificate or degree programs. The 150 percent limit on attempted credits includes all courses with passing and non-passing grades. Transfer credits are included in the 150 percent limit, whereas achieved credits by American Council on Education (ACE) examinations are not. An example of this regulation would be that 62 credits are required for the Associate in Arts degree, thus the 150 percent limit for candidates of this degree would be 93 credits. Students enrolled in Associate in Applied Science degree programs should look at the required credits in the current catalog and multiply that number by 1.5 to determine the 150 percent level. All credits attempted are considered whether financial aid was received or not. You may appeal the termination of federal and state aid based on the 150 percent limit by submitting an Appeal Application with the Director of Financial Aid as outlined in the section entitled Financial Aid Reinstatement.

Financial Aid Reinstatement

If you have been placed on financial aid dismissal, you may regain eligibility by following one of the procedures:

1. Successfully completing 12 credits at SMC without financial aid, while meeting the standards of Satisfactory Academic Progress or
2. Submitting an appeal application to the Director of Financial Aid and having the appeal approved. A committee of Business Office, Financial Aid and Academic Support representatives will review your appeal and notify you in writing of the decision to approve or deny it. Your appeal must explain why you did not meet the standards of Satisfactory Academic Progress (what extraordinary circumstances, if any, were experienced) and how you expect to maintain acceptable progress toward a degree/certificate in the future. Appropriate third party documentation, such as medical statements, may be required to receive Financial Aid Reinstatement.

Placement Testing

New degree or certificate seeking students admitted to the college are required to complete placement testing before registering for classes. Computerized Placement Tests are available in reading, writing, and math (See Developmental Studies section for information on courses that the test may place students into) in one of the Academic Assessment and Testing Services Office Centers on either the Niles Area Campus in Room 141 or on the Dowagiac campus, Room 2005, in the College Services Building. In addition, all students who speak English as a second language are required to take skills assessment tests in reading, writing, grammar, listening, and speaking, prior to registration for classes. Students are allowed (upon request) one opportunity to retake the tests. However, they must present identification when re-testing. American College Testing (ACT) or other standardized test scores may substitute for placement testing. Re-entering students with placement test scores less than five years old on file are exempt from placement testing. Placement test results are used for course placement, referral to support services, and in some cases, for program requirements. Testing is free and offered on a walk-in basis in the Academic Assessment and Testing Services Office on both the Dowagiac and Niles campuses.

Students wishing to re-take any parts of the placement test may make an appointment for the retest, pay a retest fee, and retest one time in reading or math. Placement will be made based on your highest score. Assessment scores are valid for five years for English and Reading. Math scores are valid for two years. This includes ACT, SAT, MEAP, and SMC’s basic skills assessment test. If you took the English as a Second Language tests, advisors may ask you to retest within this five-year period in order to assess your current skill level. You will not be allowed to retest once you have enrolled in a class for which the test is a prerequisite.

Students may request disability accommodations for testing by contacting the Special Populations Office on either the Dowagiac campus (269) 782-1321 or the Niles Area Campus at (269) 687-4801 prior to testing. For general testing questions, contact the Director of Academic Assessment and Testing Services at (269) 782-1347. For additional information, visit the Academic Assessment and Testing Services area of our Web site.

Provisional/Non-Admittance Policy

In our commitment to student success, Southwestern Michigan College requires that students demonstrate readiness for college-level classes either through transfer courses, designated standardized tests, or basic skills assessment tests administered by the college. Students who test below a specific score* on the college’s basic skills assessment tests in reading, writing, and mathematics will be admitted as provisional students only and will be advised to demonstrate competency in college level work before being allowed to enroll in courses for which they scored below the cut-off. Further, students who test below the cut-offs in all three areas of reading, English, and mathematics will not be admitted to the college.

*Scores on the college’s basic skills assessment tests in reading, writing, and mathematics are set by the Developmental Studies Department in consultation with the Director of Academic Assessment and Testing Services, Dean of Students and Academic Support, appropriate faculty, and the Dean of Academic Studies.

Developmental Studies

Southwestern Michigan College’s Developmental Studies Department provides students with the foundation of basic academic skills that significantly increases opportunities for success in college. Developmental courses are offered in reading and study skills, writing, arithmetic, algebra, and courses in successful college orientation and personal development. Students who enroll in developmental courses may receive supplemental instruction, tutoring support and advising. Although each developmental course carries college credit, these credits may not transfer to other institutions and, in general, do not fulfil any college subject matter requirements. They are, however, prerequisites to regular college courses and programs and, with the exception of courses below the 100 level, do count toward the total number of credits needed for graduation and are counted in the grade point average. For more information, contact the Chair of Developmental Studies at (269) 782-1329 or visit the Developmental Studies Web site.

New Student Advising and Orientation to College

All new degree or certificate seeking students admitted to the college are required to meet with a specialty advisor in Academic Support prior to registration for classes. During this session, students will review any test scores and required courses, develop an Educational Development Plan which will map out their college curriculum, determine a schedule of classes for the upcoming term, have an opportunity to ask questions, and share concerns. In addition, recent high school graduates are invited to attend an orientation event prior to the fall term. In this session, they will receive important information about college, its policies and procedures, and the measures they can take to be successful. For information about advising and orientation, call Academic Support at (269) 782-1303.

Class Schedules and Class Schedule Worksheets

The class schedule is available online at http://www.swmich.edu/schedule/prior to each term. The schedule contains the listing of all the courses offered for term, class times, class locations, credits, contact hours, and class instructors. The college reserves the right, however, to close classes reaching maximum enrollment, to cancel classes, and to make changes to the class schedule without notice. Advisors and counselors will assist new students in completion of the class schedule worksheet; however, students are advised to consult the online schedule prior to meeting with an advisor to confirm class availability.

Registration

New students are assisted with online registration by advisors at the time courses are selected. Current students register online through their SMC Wired account using their student identification number and password. Registration must be completed before the student attends a class meeting. The steps for registering online may be found in every Schedule of Classes and online in SMC Wired. Payment is expected by the payment due date or upon completing the online registration procedure if registering after the due date. Payment may be made by credit card online, through the FACTS payment plan, or with cash, check, or credit card at the Business Office, open from 8 a.m. to 5 p.m. Monday-Friday. Check the class schedule for extended hours during peak registration periods.

Modifying Registration/Adding and Dropping Classes

Once students have registered for classes, they may enter their schedule online and adjust their schedule by choosing additional classes or dropping classes they have already registered for up until the end of the late add/drop period of the term. The class schedule provides important deadline dates for dropping and adding classes.

Withdrawing from classes after the term has begun and the last date to drop classes has passed, students must complete a Course Withdrawal Form in either the Academic Support Office in the College Services Building on the Dowagiac campus or at the Main Office at the Niles Area Campus. No refund of tuition and fees will be received for a course withdrawal and a grade of “W’ will be issued on the student’s academic transcript. Note: Students who simply stop attending class without an official withdrawal transaction may receive a failing grade which cannot be removed from their transcript.

Residency

Information provided on the Application for Admission determines your residency for tuition purposes. The college will require verification of place of residency. Your residency status, as defined below, may be reconsidered upon presentation of written proof that your bona fide place of residence has changed. Those students living in Southwestern Michigan College housing will not constitute an in-district resident unless their permanent home address qualifies them for such a designation.

In-District Resident

• A student who holds or in the case of a dependent student, whose parents or legal guardians hold, real taxable property in the Southwestern Michigan College District (all of Cass County plus Keeler and Hamilton Townships in Van Buren County).
• A student who has resided in the before mentioned governmental units before the first day of the semester in which he/she initially registers for classes.
• A student who receives Veterans Education Benefits.
• A student who enrolls in a program in which the college is a member of a consortium or for which the college serves as a fiscal agent may be charged resident rates.

In-State Resident

A student holding or a dependent student whose parents or legal guardians hold, real taxable property within the state of Michigan but outside the in-district areas defined as In-District.

Active duty military personnel and dependents are considered Michigan residents for tuition purposes if Michigan is the active duty member’s legal state of residence or if the active duty member is stationed in Michigan.

Out-of-State Resident:

Students who are permanent U.S. residents and do not qualify as in-district or as in-state students.

International

A foreign national in non-immigrant alien status.

Senior Citizens

A person who is 65 years of age or older.

To Change Residency Status

The College reserves the right to require documentation acceptable to the College in all cases of residency determination and verification. Documentation is required of any student changing to a reduced tuition status but may be asked of others. All acceptable proof of residency documents must clearly indicate name and permanent address. All documents must be originals or copies certified with a raised seal or stamp.

1. If requested, the following forms of proof are acceptable:
   1. Valid current driver’s license OR state issued ID card, AND
   2. One of the following pieces of documentation verifiable and dated at least six months prior to the start of the term:
      1. Most recent property tax receipt
      2. Utility bill or credit card bill
      3. Account statement from a bank or other financial institution
      4. Life, health, auto, or home insurance policy that clearly identifies the permanent address
      5. Federal, state, or local government documents, such as receipts, licenses, or assessments.
      6. Vehicle title AND registration
      7. Mortgage, lease, or rental agreement including the landlord’s telephone number
   (Note: in the case where the property tax receipt or mortgage, lease, or rental agreement is in the student’s parents’ name(s), the student must also provide proof of dependency.)
2. These documents must be presented to the office of Records and Registration prior to the first day of the term in order to have the residency code adjusted. After the first day of the term, the codes will not be adjusted until the next academic term.

Registration and Technology Fees

Rather than charging students separate fees to cover things like parking, special events, services, graduation, etc., SMC charges refundable registration and technology fees which are attached to each contact hour. In addition to the above, these fees give students access to services such as those found in the Fred L. Mathews Library, the Teaching and Learning Centers, Academic Assessment and Testing Services, the SMC Museum and art gallery, computer kiosks and labs, and many other valuable resources. Technology fees in particular allow the College to continuously upgrade equipment and computer resources to ensure that students have access to the most up to date technology available.

Monthly Payment Plan

The FACTS Plan is a payment plan that enables students to make monthly payments for the cost of tuition and fees. The FACTS Plan allows students to budget the cost of tuition and fees by the semester. Because FACTS is not a loan program, there is no credit search and no interest or finance charge assessed by FACTS on the unpaid balance. FACTS charges a $25.00 per semester non-refundable enrollment fee to participate in its program. The FACTS Plan can be found at www.swmich.edu/FACTS_Plan. For further information about this convenient way to budget your college education, please contact the Business Office at (269) 782-1298 or (269) 687-1600, extension 1298.

Indebtedness Policy

Students are expected to honor any debts to the college. Failure to pay will bar a student from use of college services, the library, and issuance of transcripts. Students who owe tuition or have other debts due the college will not be allowed to register until the debts have been paid. The college reserves the right to withhold transcripts until debts are paid in full. Collection processes will be initiated for failure to pay.

Refunds

Southwestern Michigan College is committed to student success. The college believes that success is more likely when students make informed judgments about the work they are undertaking as a student. For this reason, SMC believes that students should be allowed to attend classes during the drop/add period and drop the classes they decide not to take without penalty.

Tuition is charged to provide instructional services and, as such, refunds must be limited once those services have begun. Registration fees are used to establish the initial schedule, process student registration papers and complete the withdrawal process. Technology fees are used to partially defray the costs of providing academic and administrative computing services and resources. Both are refundable following the tuition refund policy. Special fees are listed in the college schedule each semester where they are explained and notations indicate under what circumstances they are or are not refundable.

A complete listing of required supplies and equipment with costs by course is available in the college Bookstore.

Refunds are based upon a calendar day calculation with calendar day defined as the days of the week including Saturday, Sunday and holidays. For refund purposes, the start date of an individual course is the first scheduled class meeting.

Because refunds are based upon student withdrawal, it is vital to understand that a student is considered enrolled in a class UNTIL written notice is submitted to the Registrar’s office. That date shall be known as the official date of withdrawal. Non-attendance is NOT considered as official notice of withdrawal and does not constitute the basis for a refund.

General Refund Policies effective July 1, 2006.

• If the college cancels a class, the student will automatically receive a 100% refund of all tuition and fees.
• If the student officially withdraws from classes within the drop/add/late registration period, 100% of the tuition and fees will be refunded.
• If the refund period falls on a weekend or holiday, the refund period will be extended to the end of the following business day.
• If the student officially withdraws after the drop/add/late registration period ends, no fees will be refunded.
• Refunds assessed during the drop/add/late registration period will be issued by check or by crediting the appropriate credit card account. Applicants should allow four to six weeks for refund processing and/or mailing.
• Refunds apply to the current semester and are not retroactive to previous enrollment periods.
• The College recognizes that on occasion, students may need to request an exception to the withdrawal/refund deadlines as published in the schedule of classes. Written requests can be made if the student meets the criteria of extenuating circumstances outlined below. In all cases, the circumstance must have interrupted the student’s ability to: attend class(es) for a substantial length of time, complete the semester, and/or adhere to the usual withdrawal or refund procedures.

  Examples of extenuating circumstances may include: severe illness or medical emergency; death of immediate family member; U.S. military active duty or induction.

  For access to the complete policy and the Request for Exception for a Late Refund or a Late Withdrawal form visit the General Information page on this topic in the Records and Registration area of our web site.

Federal Title IV Refund Policies

• A Title IV Refund Policy is used for all students who receive Title IV funds applied to his or her account who drop to zero credit hours on or before the 60 percent period of enrollment for which the student has been charged. A schedule of this refund policy and examples are available in the Financial Aid Office.
• During the first 60 percent of the period, a student “earns” Title IV funds in direct proportion to the length of time he or she remains enrolled. That is, the percentage of time during the period that the student remained enrolled is the percentage of disbursable aid for that period that the student earned. A student who makes a 100 percent withdrawal prior to completing 60 percent of the period may be required to return that unearned portion of Title IV funds that have been disbursed. This may result in a balance due to the College.
• Schools must return funds to the sources from which they came in the following order until the total amount of the school's responsibility is satisfied:
  1. Unsubsidized Federal Stafford loan
  2. Subsidized Federal Stafford loan
  3. Federal Perkins loan
  4. Federal PLUS loan
  5. Federal Pell Grant
  6. Academic Competitiveness Grant
  7. FSEOG
  8. State, Private or Institutional Payments per program guidelines
  9. The student’s payments
• Students who receive cash disbursements of excess financial aid funds may be required to repay a portion of these funds to the programs listed above. The Financial Aid Office will notify these students if this is the case. Failure to repay these aid funds will jeopardize future financial aid eligibility and/or future college enrollment.
• The college may hold an administrative fee of the lesser of 5 percent of the refund or $100.00.

General Academic Information

Academic Advising and Counseling

Brand new students and those students who are returning to college after a break in attendance are required to meet with an academic advisor prior to registration in order to discuss goals, an educational plan, and any testing needs. Advisors are specifically trained to provide you with the best possible support for meeting your goals. Based on your major, you will meet with a specific advisor who is well informed about your career area, the courses that meet your degree goal, and transfer information. These advisors are housed in the office of Academic Support on the Dowagiac campus and in the main office at the Niles Area Campus. For an appointment with your specialty advisor, call the Academic Support office at (269) 782-1303.

After the first term, students are assigned to a faculty advisor who is also knowledgeable about their program of study. Other academic resources are available throughout the student’s academic career including career planning and transfer assistance.

In addition, many of the advisors in Academic Support are also licensed mental health counselors who assist students wanting support for personal issues, career selection, academic challenges, and crisis management. Appointments are available.

Special support for Veterans is also available through the Veterans’ Advisor who assists veterans in accessing their education benefits. Appointments with the Veterans’ Advisor can be made by calling (269) 782-1303.

Adding or Dropping Classes

During the registration period, students are free to drop and add courses as they see fit. Once the registration period has ended, students may no longer add courses unless those courses do not begin until mid-semester. Students wishing to reduce their course load after the registration period ends must complete a paper withdrawal form available in the Academic Support office on the Dowagiac campus or the main office at the Niles Area Campus. No approval is necessary to withdraw from classes; however, students are urged to discuss their withdrawal with their advisor or Financial Aid to discuss the impact the withdrawal will have on the academic or financial record. Withdraws will result in a grade of "W" and no refund of tuition or fees.

Late Withdrawal or Request of Refund

The College recognizes that on occasion, students may need to request an exception to the withdrawal/refund deadlines as published in the schedule of classes. Written requests can be made if the student meets the criteria of extenuating circumstances outlined below. In all cases, the circumstance must have interrupted the student’s ability to: attend class(es) for a substantial length of time, complete the semester, and/or adhere to the usual withdrawal or refund procedures.

Examples of extenuating circumstances may include: severe illness or medical emergency; death of immediate family member; U.S. military active duty or induction.

For access to the complete policy and the Request for Exception for a Late Refund or a Late Withdrawal form visit the General Information page on this topic in the Records and Registration area of our web site.

Academic Standing Policies

In order to maintain good academic standing, students must achieve the following grade point averages based on the number of credit hours they have completed:

Level	Range	Must Maintain
1	From 12 to 23 hours	1.50 GPA
2	From 24 to 35 hours	1.70 GPA
3	From 36 to 47 hours	1.80 GPA
4	From 48 to 61 hours	1.90 GPA
5	From 62 hours	2.00 GPA

The academic probation and dismissal policy pertains to a student’s performance beginning in their first term and continuing through each term of attendance.

Probation

A student who falls below the standards for Academic Good Standing on any level will be placed on academic probation. Academic probation does not prevent a student from further enrollment. Rather, the probationary status indicates the college’s concern about academic progress. If you are placed on probation, you are encouraged to discuss with your advisor a plan for accessing the many SMC resources that support academic success.

Dismissal

Once you have been placed on probation for at least two terms, and your academic record does not improve, you may be placed on Academic Dismissal. Academic Dismissal means that you will be denied enrollment for the following term. You will be welcome back to the college after you have not attended for a term; however, we urge you to take the opportunity to work through any issues that impact your success at SMC and upon re-enrolling at the college, avail yourself of all the many academic supports in place to help you be a successful student again. The Dean of Students and Academic Support may authorize continued probation for any student who has been dismissed. If you have been placed on continued probation, you should make every effort to improve your academic standing in subsequent terms. Your academic advisor can assist in developing an educationally feasible program of study, and help you find the resources to improve your grades.

Academic Forgiveness Policy

Southwestern Michigan College’s Academic Forgiveness Policy enables students with poor academic records to resume their college education beginning with a “clean slate.” This forgiveness policy should be applied in only those special cases where a student faces a desperate academic situation and is unable to improve a poor prior record through normal college procedures such as course repeats. You may apply for academic forgiveness if all of the following conditions are met:

• Your previous overall SMC Grade Point Average (GPA) was less than 2.0.
• You have completed 12 credit hours with a GPA of 2.0 or better since re-entering SMC.
• A period of at least five years has passed since the grades to be dropped were earned.

You must file a petition for academic forgiveness with the Director of Records/Registrar. You will be charged a non-refundable fee of $25.00 at the time your application for forgiveness is made. You may select that point on the academic record before which all grades of C-, D+, D, D- or F are to be dropped from credit. Course grades to be dropped must have been earned at least five years (sixty months) prior as measured from the ending date of the most recent term to be dropped. All C-, D+, D, D- and F grades from that last term and all C-, D+, D, D- and F grades earned in prior terms will be deleted from post-forgiveness credit and GPA calculations. Courses passed with a C or better will be retained for credit only and will not be included in post-forgiveness GPA calculations. A second declaration of academic forgiveness will not be permitted. Once granted, academic forgiveness is irreversible.

The original transcript will remain intact, but it will clearly identify prior-and-past forgiveness coursework indicating that academic forgiveness was granted.

Advanced Placement and CLEP

Please refer to Academic Assessment and Testing Services section of this document.

Attendance

Attendance is expected in all courses, and attendance will be taken in all classes. Instructors will announce their attendance requirements during the first class session and/or in the syllabus. In the event that a student must be absent from class due to a religious observation, it is the responsibility of the student to contact the instructor to arrange for an opportunity to make up any examination or study requirements which the student may have missed because of such absence. If illness, accident or similar circumstances result in a prolonged absence, it is the responsibility of the student to notify the instructor and make up work. Current or future awards of financial aid may be affected if a student does not attend classes for which s/he is registered.

Auditing of Classes

A student who wishes to attend a class regularly but does not require a grade or credit may decide to audit the course. Students may enroll on an audit basis at the time of registration, or may change to an audit basis by the deadline specified in the Schedule of Classes by using a form available from the office of Records and Registration. A student who selects an audit basis may not change to a credit basis. For more information about auditing classes, contact the Registrar’s Office at (269) 782-1305.

Class Cancellations

Southwestern Michigan College reserves the right to make any necessary change in the schedule. If SMC must cancel a class for any reason, the College staff will attempt to contact all students. Please keep your current phone number on file so that SMC can contact you.

Class Load

A student is considered full-time if s/he takes 12 or more credits in a term. A student is considered part-time if s/he takes fewer than 12 credits in a term. A student receiving financial aid should check with the Financial Aid Office about load requirements. A student who has earned fewer than 26 credits is considered a freshman. To be a sophomore, s/he must have earned 26 or more credits. A student may not take more than 20 credits in a term without an academic dean’s signature.

College Catalog

The current version of the College Catalog is available online on the college’s Web site. The SMC college catalog is published for informational purposes and is not to be regarded as an irrevocable contract between the student and the college. The college reserves the right to change any part of the catalog at any time, including graduation requirements, tuition and other charges, curriculum, course structure and content and other matters within its control.

Credit by Examination

Please refer to Academic Assessment and Testing Services section of this document.

Curriculum Guides (Also known as Program or Major)

Curriculum guides for all programs of study are available through the Program Advising Center on the College’s Web site. Individual copies are available from the appropriate specialty advisor in Academic Support. Curriculum guides list the courses needed to meet general education requirements, specific requirements for the occupational specialty, related courses, and often the recommended electives for a particular program of study.

Core Curriculum

SMC’s core curriculum are those basic components of the general education curriculum identified as needed to equip the student with fundamental skills and knowledge necessary to perform successfully in personal, education, occupation and social endeavors following graduation. Two semesters of writing, mathematics competency, computer literacy, communications competency, and wellness or safety awareness are incorporated into every Associate degree from Southwestern Michigan College. A minimum grade of C in these courses is required for graduation.

Undecided Curriculum

Many students begin their college career without a clear professional goal. This is normal and even expected. You may need more information and exposures to various careers before you feel comfortable making a career decision. We understand this and we believe that it is part of our responsibility to provide you with the information and experiences you need to make career decisions. This assistance occurs both in and out of the classroom. Career interest and aptitude testing, work experiences and internships as well as career exploration in the classroom are available to help you make this important decision. In the meantime, we will help you select courses that are common requirements for most programs, so that valuable time and tuition are not lost.

The good news about being undecided is that for most college majors, the first two years of college are made up largely of general education courses. This means that by selecting a solid core of general education courses at Southwestern Michigan College and by earning an Associate in Arts or an Associate in Science degree, you can transfer into a four-year college or university with a junior level standing, having met your freshman and sophomore level general education requirements. This is especially true for state colleges and universities that participate in the Michigan Association of Collegiate Registrars and Admissions Offices (MACRAO) agreement. This includes most state schools in Michigan. Your advisor can give you details about this agreement.

Below you will find a sample curriculum for undecided students pursuing an Associate in Arts degree. If you know that you have an interest in science, but are unsure which area, your advisor will help you plan a curriculum leading to an Associate in Science degree.

In all cases, it is essential for you to plan carefully, satisfactorily complete coursework and follow the academic advising provided by advisors both at SMC and at the transfer institution. When investigating transfer options, you are encouraged to use the extensive information located in the Teaching and Learning Centers and in the Academic Support Office. In addition, specific course equivalency information and curriculum guides for many programs are available from Academic Support advisors. For an appointment with an advisor, call (269) 782-1303 or (269) 687-1600 for the undecided student.

Associate in Arts Degree Transfer Curriculum

Below is a sample curriculum that works well if you are undecided about your career goal but want to make sure you earn a transferable Associate in Arts degree. This curriculum is very flexible and can be tailored by you and your academic advisor. There is also room in your freshman and sophomore curriculum to explore some elective subjects that may help you to focus your career decision.

Prerequisites

You will need to demonstrate proficiencies in reading, English and mathematics based on SMC assessment tests, ACT, SAT, or MEAP, scores or by taking the recommended classes or transferring previous college credits earned to SMC. Some of the courses in this curriculum have specific prerequisites. These are described in the course descriptions.

Course Sequence

The listing that follows is a suggested sequence of courses for full-time students. This sample includes an even distribution of courses in the major discipline areas. However, the only courses in this sample curriculum that must be taken in sequence are the English composition courses.

Course Credits

Semester I		Semester II
ENGL 103 Freshman English II	3	ENGL 104 Freshman English III	3
PSYC 101 General Psychology	3	SPEE 104 Introduction to Human Communication	3
OR		OR
Social Science Elective ISYS 110 Introduction to Computer Information Systems	3	SPEE 102 Fundamentals of Public Speaking	3
Elective Mathematics (MATH 101 or above)	4	PHED 103 Life Fitness	2
		Elective Freshman Humanities Elective	3
Semester III		Semester IV
POSC 201 American Government	3	SOCI 201 Principles of Sociology	3
OR		OR
Social Science Elective HUMA Sophomore Level Humanities Elective	3	Elective Humanities Elective	3
Elective Lab Science Elective	4	Elective Math or Science Elective	4
		Elective Courses Elective Credits	18
		Total Credits Required	62

Associate Degrees

Southwestern Michigan College confers the Associate in Arts degree, the Associate in Science degree and the Associate in Applied Science degree.

Associate in Applied Science Degree

This degree is designed to prepare students to enter the workforce with specific occupational or technical skills. The requirements for each major in the Associate in Applied Science degree as well as Course Descriptions are provided on our Web site.

Associate in Arts Degree

This degree is primarily designed as the equivalent of the first half of a Baccalaureate degree in non-science areas. The Associate in Arts degree has much flexibility and may be tailored to both the subject and the specific four-year college or university which you plan to attend. Students desiring to transfer should consult with their specialty advisor in Academic Support as early as possible in their academic program. Specific information on the Associate in Arts Degree is available online through the SMC Web site.

Associate in Science Degree

This degree is primarily designed as the equivalent of the first half of a Baccalaureate degree in science areas. The Associate in Science degree has much flexibility and may be tailored to both the subject and the specific four-year college or university which you plan to attend. Transfer requirements may differ with colleges. If you are planning to transfer, consult with your specialty advisor. Specific details on the Associate in Applied Science Degree are available through our Web Site.

Grades

After each term ends and faculty has submitted final grades, these grades are available for students to view. All students are mailed a statement of their final grades to their permanent address on file, but students may also access their grades online through SMC Wired. For each grade you receive, a certain number of grade-points is earned; the better the grade, the more grade-points earned. The grading system and the method of computing a Grade-Point Average (GPA) are explained below.

Earned grades ranging from A through D- are considered “passing” for successfully completing a course; however, grades below C may not meet prerequisites for subsequent courses and may not transfer to other colleges.

Other grades include: W-Withdrawal, I-Incomplete, X-Audit, and CP-Continuing Progress (in Developmental courses only), none of which are considered passing grades.

All students will be awarded a final letter grade for coursework taken as follows:

Grade Points per Semester Hour
A (Excellent)	4.00
A-	3.67
B+	3.33
B (Good)	3.00
B-	2.67
C+	2.33
C (Fair)	2.00
C-	1.67
D+	1.33
D (Poor)	1.00
D-	0.67
F (Failure)	0.00
W (Withdrawal)	0.00
I (Incomplete)1	0.00
X Audit (No credit awarded)	0.00
CP (Continuous Progress)	0.00
FG (Academic Forgiveness)2	0.00

¹An incomplete grade (I) indicates that course requirements have not been completed. Temporary grade granted only in designated courses.

²Credit may or may not be awarded depending on forgiveness grade. An example of grade point average calculation follows:

Classes Semester	Elected Hours	Grade	Points
ENGL 103	3	A	12
POSC 201	3	B	9
MATH 141	4	C	8
CHEM 101	5	C	10

Divide the total grade-points (39) by the semester hours attempted (15): 39 ÷ by 15 = 2.60 GPA

The cumulative Grade-Point Average is the total number of grade-points earned divided by the total semester hours attempted. It includes the number of semester hours for the grade of F (Failing) although no points are allowed for this grade and may be expressed as: Grade Points ÷ Number of Semester Hours = GPA

NOTE: The grading system and standards for acceptable academic performance for nursing courses are published in the School of Nursing Student Handbook and are mandatory for all nursing students. Grades for classes dropped during the schedule adjustment period are not recorded. From the end of the Late Registration Period to the end of the seventh week of classes, a grade of W may be entered for courses dropped. Normally, from the beginning of the eighth week of classes through the end of the semester withdrawals are not authorized and a grade of A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F, X or I will be recorded. However, should you feel that circumstances merit special consideration in regard to your record, you may submit a written petition to any of the following college officials: the instructor of the class or classes for which a withdrawal is desired, the appropriate academic dean or advisors in Academic Support or at the Niles Area Campus. A grade of “W” will be recorded for authorized withdrawals. The W grade is not averaged in the computation of the student’s cumulative grade point average. The time periods above are reduced proportionately for special sessions and shorter length courses. The grade of I (Incomplete) is given under extenuating circumstances at the discretion of the course instructor and will be removed by the instructor awarding the grade upon satisfactory completion of all course requirements. Before an “I” grade can be given, an incomplete grade contract must be completed by the instructor and signed by the student. The incomplete grade must be removed prior to 45 days after the end of the college semester in which it was granted (unless other arrangements are indicated in the incomplete grade contract) or the grade will automatically be recorded on the student’s permanent record as the grade the student had earned to the point the incomplete grade contract was established.

Repeating Courses

Eligible students may repeat any course at the college, regardless of the previous grade(s) received in the course, provided the course is still an offered part of the curriculum. The highest grade earned for a repeated course is used in calculating your grade point average and in compiling graduation credits. (Students enrolled in the Nursing Program are subject to the policies as stated in the School of Nursing Student Handbook.) A repeated course is not removed from the student’s record. All grades earned are shown on the transcript. The following conditions apply to course repeats:

Students are not allowed to enroll in a particular class more than three times. Should extenuating circumstance merit an override of this policy, the students must appeal, in writing, to the Repeat Course Appeal Committee which will review the request and any extenuating circumstances. Those students successful in their appeal may be required to submit to a structured process which will return the student to class and which may include a strict advising and counseling regimen designed to promote student success in the classroom. For an appeal form, contact any Academic Support advisor.

Graduation Applications

Graduation requirements for each degree and certificate program are detailed in the college catalog. Requirements include general education requirements, specific requirements for the program or discipline, and varying elective credits. All associate degrees require a minimum of 62 credits and certificates require a minimum of 28 credits. Cumulative GPA must be a 2.0 or higher.

When students have completed all of the courses required for their program of study, they must apply for graduation. Graduation applications are completed with the support of advisors in the Academic Support Office. Students are invited to participate in commencement exercises held each spring. Associate degrees and one year certificate diplomas are conferred in the ceremony. Note: It is the student’s responsibility to apply for graduation. The college will not confer any degree or certificate without this application. To schedule an appointment for a graduation audit, call Academic Support at (269) 782-1303.

Academic Honors

Students who achieve extraordinary success in their studies during a given term will be recognized according to the following categories. To be eligible for Academic Honors, you must be enrolled as a full-time student (12 or more credit hours.) To achieve the “President’s List” of honor, you must attain a Grade Point Average (GPA) of 4.0. “Dean’s List” honorees must earn a minimum GPA of 3.5. If invited, you may also join the Sigma PSI Chapter of Phi Theta Kappa, an international honor society for students in colleges that offer the Associate degree. To be eligible, you must be enrolled in a certificate or degree program and earn a GPA of 3.5 or higher. Students who graduate from a degree curriculum with honors are given special recognition during the annual commencement ceremony if they participate.

Grade Changes

If you believe that an error has been made in the assignment of a grade, you must initiate contact with the faculty member within ninety days of the end of the semester for which the grade was assigned. If you are unable to contact the faculty member, contact the department chairperson or the office of the dean of the division in which the course is offered. If you fail to act within the ninety day time period, you will no longer be eligible for further consideration of the matter. For more information, contact the Registrar’s office at (269) 782-1305.

Transfer Issues

Transferring to SMC from Another College

If you wish to transfer credit for college coursework completed elsewhere, request an official transcript from each college attended. Your transcript will be evaluated by the appropriate academic dean, and credit for comparable college coursework that has been completed elsewhere with a minimum grade of C will be considered as transfer credits.

Financial aid applicants are required to submit transcripts of all college and university coursework previously attempted. For more information about transferring coursework to SMC, contact Records and Registration at (269) 782-1351.

Transferring from SMC to Another College

Students wishing to transfer to other colleges from SMC are advised to consult SMC's online Transfer Advising Center which has links to other colleges, transfer guides, and other important information. Additional assistance is available from your specialty advisor. Students can print a copy of their own unofficial transcript using Self Service in Wired. See Transcripts above to have an official transcript of your grades sent to another educational institution or agency. There is no fee assessed for either an official or unofficial transcript request. A transcript is issued to the student only after the student has fulfilled all financial obligations to the college. No transcript is official unless it carries the college seal. For more information about having your official transcripts sent to another college, contact Records and Registration at (269) 782-1351.

If you are not planning to complete an Associate degree at SMC before you transfer to a Michigan college, be sure to complete all the courses required under the MACRAO Transfer Agreement to ease your transition to your selected four-year institution. The courses required under MACRAO are shown below:

MACRAO Transfer Agreement

6 credit hours in English Composition
8 credit hours in Science & Math
8 credit hours in Social Science
8 credit hours in Humanities.

For more information about the MACRAO Agreement and which schools participate, consult: http://www.macrao.org/MACRAOAgreement/MACRAOAgreement2005.pdf

University Partners

SMC has a number of bachelor degree programs available on campus through its university partners.

Bethel College

Bethel College offers a degree completion program that culminates in a Bachelor of Science degree in Organizational Management. You may take up to 88 credit hours in liberal arts and organizational management electives from Southwestern Michigan College. The final 36 core credits in Organizational Management are taken from Bethel College in a compressed, modularized, 18 month format on the campus of SMC.

Organizational Management (Bachelor of Science)

For further information about the Bethel program, contact the Admissions/Articulation Coordinator at (269) 782-1311 or (269) 687-1600, Extension 1311.

Ferris State University

The following six bachelor’s degree programs through Ferris State University are offered in their entirety at Southwestern Michigan College.

Accountancy (Bachelor of Science)
Business Administration (Bachelor of Science)
Business Administration with Professional Tracks (Bachelor of Science)
Computer Information Systems (Bachelor of Science)
Early Childhood Education (Bachelor of Science)
Registered Nursing (Bachelor of Science in Nursing)

Up to three years of study at Southwestern Michigan College may be applied toward degree requirements at Ferris State University. Ferris State University then offers extension classes at SMC that satisfy the residency requirements for the last year of study. Therefore, each entire Bachelor of Science degree program can be completed without leaving SMC. For further information on the FSU programs, contact Lisa Topping, the FSU Representative at (269) 782-1214 or (269) 687-1600 or FSU at 800 562-9130 or ucel@ferris.edu.

Counseling Support Services

Disability Services (Special Populations)

SMC recognizes that some circumstances can make college more challenging for students. If you have a documented physical, learning, or other type of disability, and you have demonstrated that you benefit from accommodations such as tutoring, testing accommodation, adaptive equipment, assistive technology, advocacy and academic problem resolution, contact the Special Populations Coordinator at (269) 687-4801 or (269) 782-1000, ext. 4801.

EXCEL (TRiO Program)

The EXCEL program (Student Support Services) is a federally funded, Title IV National TRiO Program funded by the US Department of Education.

Students who participate in EXCEL have access to additional academic and personal resources and activities geared towards fostering success. EXCEL students receive ongoing advising, career and personal counseling, tutoring, opportunities to participate in cultural field trips, and visits to four-year transfer institutions. Laptops are available on loan for up to one week. Scholarships for qualifying students are also available. For more information, contact the EXCEL Director at (269) 782-1312 or (269) 687-1600, ext. 1312.

Fred L. Mathews Library

Circulation and interlibrary loan privileges at the Fred L. Mathews Library are free to students and residents of the college district, and you may order library materials from the Niles Area Campus. The Fred L. Mathews Library, located on the Dowagiac campus is an excellent academic and personal resource for students. You may use the library to find resources for your research papers, browse newspapers, magazines and journals, read and study in a quiet area, or relax with coffee and a good book. In addition, the Fred L. Mathews Library’s online catalog, databases and ebooks are all available through SMC Wired. If you are taking classes primarily on the Niles Area Campus, visit the NAC Library Annex where you can order library materials which will be sent to you at the Niles campus. For more information about the Fred L. Mathews Library, contact the Director of Library Service as (269) 782-1204.

International Student Assistance

International students receive a variety of services at SMC. Each student is individually advised on course selection based on the student’s major. Student visa status is maintained by the international student advisor. For those in need, ESL support is available. SMC maintains a mandatory insurance program for international students during their studies here. For more information, contact the International Student Advisor at (269) 782-1348.

Records and Registration

The Records and Registration Office maintains all student academic records including the processing of diplomas and graduation. Other services include name and address changes, course audit requests, transfer credit evaluations as well as the processing of official and unofficial transcripts. For assistance, please contact the Records and Registration Office at (269) 782-1351 or stop by Room 1106 in the College Service Building on the Dowagiac campus.

Teaching and Learning Centers

The TLCs offer a variety of free resources to all SMC students. Students may access their Wired account, type a paper, receive writing assistance, find their instructor’s office hours, do internet research, meet with a student group, meet with a tutor, have their learning style assessed, attend a workshop, or just study. There are three TLCs, one on the Niles Area Campus, Room 140, and two on the Dowagiac campus—in the College Services Building, Room 1105, and in the Fred L. Mathews Library. The hours vary slightly each semester, but schedules are posted outside of each TLC and on Wired. For more information about the TLC, visit any of the sites, or contact the Director of the Teaching and Learning Center at (269) 782-1463.

Tutoring

FREE tutoring is available each semester to each SMC student. Tutors are trained and certified through the College Reading and Learning Association to provide quality learning assistance. Tutors will not do your work, take the place of attending class, or replace your instructor. However, tutors can provide the tools for you to use to build your academic success and support your learning experience. You just need to stop by one of the TLCs, or access SMC Wired to find the tutoring schedule.

For more information about tutoring services, contact the Director of the Teaching and Learning Center at (269) 782-1463 or (269) 687-1600, ext. 1463.

Academic Assessment and Testing Services

The Academic Assessment and Testing Services at the Dowagiac campus and the Niles Area Campus offer, in addition to the admissions assessment, many tests that can result in attainment of college credit for passing the test. These include institutional tests in technology or business as well as nationally standardized tests such as CLEP and DANTES. For more information, contact the Academic Assessment and Testing Services Director at (269) 782-1347 or (269) 687-1600, ext. 1347.

Testing Centers

The testing centers at the Dowagiac and Niles campuses offer, in addition to the placement test, many tests that can result in the attainment of college credit for passing the test. These include institutional tests in technology or business as well as nationally standardized tests such as CLEP and DANTES. For more information, contact the Academic Assessment and Testing Services Director at (269) 782-1347 or (269) 687-1600, ext. 1347.

Veterans Services

Southwestern Michigan College has a designated Veterans Advisor who will assist veterans in application for educational benefits. SMC has been designated as an institutional member of Service Members Opportunity Colleges (SOC), a group of over 400 colleges and universities providing voluntary post-secondary education to members of the military throughout the world. For further information contact the Veterans representative at (269) 782-1492 or (269) 687-1600, ext. 1492.

Student Resources and Information

ATMs

An ATM is available in the College Services Building on the main floor next to the Information Center.

Birdfeeder

Birdfeeder Cafeteria - A full service cafeteria is available every weekday from 7:30 a.m. to 2:00 p.m. in the College Services Building, during the fall and winter terms. A listing of daily specials is available online. The Student Activity Center will offer grab and go food, coffee, smoothies and other beverages.

Bookstore

All required textbooks are available in the SMC Bookstore located on the first floor of the College Services Building at the Dowagiac campus. Textbooks, course packs, other class materials and a limited inventory of miscellaneous college items are also available. Normal Bookstore hours are from 9 a.m. to 5 p.m. and until 7 p.m. on Tuesdays. Students may order their books online and have them sent to their home or picked up at the Dowagiac campus. The bookstore also has SMC apparel and gift items, as well as school supplies. Extended hours are provided during the first week of classes for fall and winter terms. For more information, contact the Bookstore at (269) 782-1441 or visit our web site at www.swmich.edu/bookstore.

Career Services – Student Employment

Three part-time on-campus student employment programs are in operation at SMC. The Federal Work-Study Program is supported through governmental funds and provides part-time campus jobs to eligible students. The Michigan Work-Study Program is supported by the state of Michigan for eligible Michigan residents. In addition, a limited number of regular campus jobs are available for students. When seeking campus employment, students should complete an application for student employment at the Information Center, Room 1100, in the College Services Building on the Dowagiac campus. Available jobs both on and off campus are posted on SMC Wired with instructions on how to apply.

Change Machines

Change machines are available near the vending machines in the Upper Commons of the College Services Building, in student housing and in the Commons of the Niles Area Campus.

Copiers

Copiers are available in each of the Teaching and Learning Centers. There are two available to students on the Dowagiac campus and one at the Niles Area Campus.

Emergencies

The college does not have a campus security office; however, all buildings have emergency phones in public areas with information posted nearby on how to call for help. There will also be an on-site housing manager available 24/7 and a residential advisor on each floor of student housing units. If a student has been injured on campus, they are asked to complete an Incident Report available at the Information Center in the College Services Building on the Dowagiac campus or at the Main Office of the Niles Area Campus.

Enrichment Courses

SMC offers a full schedule of short and enrichment course offerings throughout the year. Classes focus on skill-building, professional development, personal enrichment and travel, with courses in computers, literature, physical education, art, history and business. Short-course classes carry college credit that may apply toward a college degree. See your advisor for more information. Regular tuition, registration fees, technology fees and special fees apply.

Fine and Performing Arts Opportunities

Southwestern Michigan College’s Fine and Performing Arts Department offers theatre, band, dance and choir students an opportunity to explore life on stage. Auditions and tryout notices are posted around both campuses.

Housing

Residential housing is available to full-time students. Space is limited and the College does not guarantee that residential housing will be available for every student who attends the College. For complete information as well as a link to the Housing Application form, visit the On-Campus Housing Overview page at http://www.swmich.edu/housing/.

Inclement Weather

If the college is closed or classes are cancelled or delayed due to severe weather, students will be notified through an automatic notification system that calls the primary number and/or cell phone number on file for each student, staff, and faculty member at the college. In addition to this system, students are encouraged to check local area radio, television, and associated websites, including SMC’s website for further closing information.

Internet Kiosks

Internet kiosks are located in every instructional building on campus and at the Niles Area Campus.

Lost and Found

Lost and Found is located at the Information Center in the College Services Building of the Dowagiac campus and at the Main Office of the Niles Area Campus. Unclaimed items will be donated to charity at the end of each term.

Museum

The Museum at Southwestern Michigan College is an educational institution with a mission to provide for a broad public audience the opportunity to experience and cultivate an informed appreciation of the past as represented by the historical development of the College district and southwest Michigan. The current facility was dedicated in May 1993. Three of the galleries are devoted to local history and the fourth gallery houses short-term exhibitions on topics of local interest. The building is entirely compliant with the ADA regulations. Many of the Museum’s displays are hands-on and are appropriate for a wide variety of age groups. School tours, classroom visits and other groups are welcome.

Parking

Southwestern Michigan College has free parking or all students and free private parking for housing residences. All students, employees and visitors must abide by the current ordinance enacting parking, traffic and pedestrian regulations on the campuses of Southwestern Michigan College. Copies of the ordinance are on file in the office of the Vice President and Chief Business Officer. The College is not responsible for damage or loss to cars parked in the lots.

Posting Signs and Notices

All signs and notices must be stamped in the Academic Support office in the College Services Building at the Dowagiac campus or in the Main Office of the Niles Area Campus before they can be posted on tack strips in any building. Signs and notices posted inappropriately or without the proper authorization stamp will be removed promptly.

Public Telephones

Public telephones are available in the College Services Building at the Dowagiac campus and at the main building at the Niles Area Campus. In addition, each suite in student housing will have a phone with unlimited local calls. Both the student housing and the Student Activity Center will have emergency phone access as well.

Student Activity Center, Clubs, Intramural Sports, and Events

Student Activity Center (SAC)

The Student Activity Center (SAC) is a vibrant, physical recreation and activity center that serves currently enrolled students, faculty and staff as well as the community. The Student Activity Center located in the Charles O. Zollar Building is intended to be a facility that offers a fully-equipped fitness center, gymnasium, racquetball courts, walk-in fitness classes, student lounge and snack bar, resistance training pools, rock climbing wall, event theatre, pool tables, game room, outdoor patio, and multi-purpose activity classrooms used for aerobics, martial arts, dance, weight training, cardiovascular training and other classes.

The SAC is the hub for sports, recreational and fitness opportunities at SMC. The expansion will more than double the size of the facility, adding more than 21,000 square fee to the existing building.

Some of the new features when the SAC opens this fall will be:

• Student Lounge and Snack Bar
• Three resistance training pools
• A rock climbing wall
• An 80-seat event theatre
• Pool tables and game room

The SAC also includes:

• Full-equipped fitness center
• Gymnasium
• Racquetball courts
• Walk-in fitness classes

For further information, contact the Student Activities Center office at (269) 782-1474.

Clubs

SMC’s clubs provide a forum for students, staff and faculty with similar interest to meet and plan activities as well as annual trips for club members. Club meeting times are decided by club members. All SMC clubs are required to apply for recognition as an official club. Final approval is granted by the President of the college and the SMC Board of Trustees. Clubs are required to reapply annually. A Club Organization Packet is available online on the Campus Life tab in SMC Wired, the SMC campus portal. Clubs may also request online group environments in SMC Wired.

Recognized clubs are afforded the rights to use the College’s facilities for their meetings and activities, apply for and solicit funds for their activities, and recruit members using College communications systems including the Wired Groups pages, postings on campus, and the Southwester. Clubs are also invited to participate in campus wide events such as Campus Bash and Backyard Bash in order to invite new members and publicize their club.

All student clubs must reapply annually for on-going recognition.

Students should contact the Student Activities Coordinator for details on the approval process for other clubs they may wish to organize around social or special interests. Information on student clubs can be found online or call (269) 783-2962 or (269) 687-1600, ext. 2962.

Intramural Sports Program

The intramural-recreational sports program at Southwestern Michigan College is designed to provide all students with the opportunity to participate in organized sports and structured recreational activities. It is the purpose of the intramural program at SMC to provide a sound, attractive program of activities, which will appeal to the leisure-time pursuits of participants. SMC offers a wide variety of individual, dual and team events. The Intramural Sports program offers three seasons of college sports, (football, indoor and outdoor soccer, softball, basketball and volleyball), and is open to any current students - no try-outs, no sitting on the bench. Other activities include disc golf, cross country skiing, trail running, horseshoes and a variety of others. The divisions in the intramural program are women’s, men’s, co-recreation and staff. All students are encouraged to participate. For information concerning the SMC intramural sports program, contact the Student Activities Coordinator at (269) 783-2962 or (269) 687-1600, ext. 2962.

Student Photo ID Cards

All students are assigned a personal identification number which will be used on all student records. A picture ID that includes this identification number is mandatory for all students. This ID card may be obtained through the Records and Registration office on the Dowagiac campus or the main office at the Niles Area Campus. This card should be carried at all times. You will need this card and your ID number when registering, changing your schedule, requesting transcripts, accessing campus services and some campus facilities. A replacement fee of $10 is charged for all lost cards.

Work-Based Learning - Apprenticeships and Internships

Southwestern Michigan College provides related instruction for a variety of apprenticeable trades, including Auto Mechanic, CADD, Die Cast, Electronics Technician, Millwright, Machine Repairer, Machine Building, Toolmaker, and Welder. The Coordinator of Work-Based Learning at SMC works directly with the apprentice and the sponsoring company to develop a schedule of related trade instruction, based on the needs of the employer. The Coordinator can also assist companies in the preparation and filing of the required Office of Apprenticeship documentation.

For more information about apprenticeships, contact the Office of Work-Based Learning at (269) 687- 5644 or (269) 782-1000, ext. 5644. An Internship is an opportunity for a student to gain practical, real-world experience in an occupation while under supervision at a business placement site. The Internship Program provides a valuable training/learning experience for the student as well as career orientation, preparation for entry-level employment, and modernization of specific job skills. Our Internship Program is a bridge to student success in the workplace, as well as an effective partnership between business and education. For more information, contact the Coordinator of Work-Based Learning at (269) 687-5644 or (269) 782-1000, ext. 5644.

The Relationship Between the Student and SMC

CIVILITY STATEMENT

Southwestern Michigan College is committed to the highest standards of academic and ethical integrity. All members of our academic community are encouraged to promote and value an ethic of common respect and civility. SMC defines civility as the demonstration of respect for others, basic courtesy, reciprocity (treating others as we wish to be treated) and behaviors that create a positive environment in which to learn and to work.

Membership in any community is enhanced by a concern for the common good for all who belong to that community. Each individual may possess different ideas as well as different ways of communicating those ideas, particularly in a community as varied and diverse as a college. Because of these differences, respect and civility are integral to maintaining the quality of the academic environment and free inquiry. Respect and civility should therefore be afforded to all individuals regardless of race, ethnicity, gender, age, sexual orientation, disability, religion, family status, socioeconomic level, educational background, veteran status, or position at the College.

Examples of civility that we wish to foster within our campus community include:

• The ability to express ideas and thoughts in a respectful manner.
• A feeling of shared responsibility to cultivate an environment in which all members feel intellectually respected and physically safe.
• Everyone in the community takes a personal responsibility for creating a productive learning environment.
• Students behave in a courteous and respectful manner toward their instructors and fellow students by being self-disciplined and responsible for their own learning.
• All members of the College community (faculty, staff and students) exemplify and model civil behavior, and in so doing, provide direction for each other.

The Code of Student Conduct describes the rules and expectations established by the College for student conduct. The due process system defines the procedures to be used in cases of student violations of the Code of Student Conduct. It provides a system for the appeal of sanctions/decisions imposed by the College and for resolution of issues.

ACADEMIC CONDUCT

Academic Discourse

Academic Discourse relies on the free expression of all ideas and opinions in its search for truth and recognition of informed consensus within separate disciplines and courses of inquiry. Inherent in free expression is mutual respect. Respect for others includes acknowledging material, including ideas, images, and language, taken from electronic, language, and visual sources available in print sources and on the Internet. Instructors respect student work when it reflects independent reflection and analysis. Students show respect for the work of others in part by properly identifying the source of ideas, language, and images taken from print and Internet sources. Of course, respect for oneself and for the work of others forbids any copying of another student’s work and submitting it as one’s own.

Respect also requires acknowledging the work of others who have contributed language, ideas, and patterns of organization of student work submitted as part of course requirements. The traditional means of respecting the work of others is to document its source by using either the Modern Language Association or the American Psychological Association system of citation.

Cheating

Cheating offenses include, but are not limited to, the following:

• Copying from another student in a test or examination situation.
• Using unauthorized material or aids in the preparation of an assignment or project.
• Possessing unauthorized material or aids in a test or examination situation.
• Claiming to have completed assigned tasks that were, in fact, completed by another person.
• Allowing another person to take a test or examination in one's place.
• Altering or falsifying academic records in any way.
• Improperly obtaining through theft, bribery, collusion, or otherwise any test or examination paper prior to the date and time for writing such test or examination.
• Aiding or abetting anyone in a cheating offense.

BEHAVIORAL CONDUCT

Enrollment in Southwestern Michigan College implies acceptance of certain standards of student conduct and a willingness to abide by them. College standards of conduct are established to maintain conditions under which individuals, with respect for the rights and well-being of others, can participate effectively in a common educational enterprise and well-ordered collegiate community.

Note: any violation of any college, local, state, or federal law, ordinance or regulation when such violation directly affects the College community is automatically subject to disciplinary action; however, the College’s review process will not supersede local or federal law enforcement action.

Behaviors Described

While neither possible nor necessary to specify every instance of conduct that may result in an action taken by the College against the student, the following list includes specific examples of situations where the College may take action:

• Appropriate Attire – Dress, grooming, and personal cleanliness standards contribute to the moral of all students and visitors of the college. College students are required to use good judgment in their choice of attire and are expected to conduct themselves in a way that best represents themselves and the college.
• Appropriate Classroom Conduct – Students are expected to act responsibly and to conduct themselves in the classroom and outside the classroom in a manner that does not disrupt the learning process. A climate of mutual respect and courtesy should exist between faculty and students. However, students must recognize that instructors, by virtue of their positions, must exert a measure of authority in the classroom. Students should respect this authority. Disciplinary problems may result in a student being withdrawn from class and, in extreme cases, dismissed from the college. Disorderly conduct is defined as acting in a manner to annoy, disturb, interfere with or annoy others, shouting or making excessive noise either inside or outside a building to the annoyance or disturbance of others, verbally abusing college officials acting in performance of their duties, or acting in a lewd or indecent manner.
• Disruptive Behavior – This includes interfering with any normal college or college-sponsored events and activities, including, but not limited to, studying, teaching, research, administration, and fire, police, or emergency services.
• Assault – Whenever a student places another person in the College community in fear of imminent physical danger or injury through the use of verbal, non-verbal, or physical threats, this is considered a grave violation of the Code of Student Conduct. Furthermore, committing physical abuse and/or battery of any person is grounds for notification of law enforcement.
• Classroom and Laboratory Safety Violations – Students must abide by classroom safety regulations. Safety glasses, headgear, aprons, lab coats, earplugs, and other appropriate safety equipment may be needed by all students in specific courses.
• Discrimination – Discrimination is defined as severely and objectively offensive conduct against any person, student on the basis of race, color, religion, sexual orientation, national origin, creed, ancestry, familial status, age or disability, marital status, height, weight, disability or veteran’s status, or other protected status through any mode of communication including, but not limited to, in person, in writing, or electronic communication means.
• Harassment – Harassment is behavior intended to disturb or upset.
• Intimidation – Intimidation is defined as intentional behavior which would cause a person of ordinary sensibilities fear of injury or harm.
• Lewd Behavior – Behavior that is lewd or indecent is prohibited. Such behavior includes, but is not limited to, the following: obscene remarks or other communications, playing indecent music for others to hear, exposing oneself in an indecent manner, entering restrooms against gender designation, or engaging in sexual activities on the campus.
• Sexual Harassment – “Sexual harassment” means unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of sexual nature when:
  
  • It is explicitly or implicitly suggested that submission to or rejection of the acts will be a factor in (a) academic or employment decisions, evaluations or status, including participation in college-sponsored activities, or (b) they are used as a factor for academic or employment decisions; or
  • Verbal or physical acts that are based on sex have no professionally appropriate relationship to the subject matter of a course, are so severe and pervasive that they objectively deprive someone of educational or employment access, benefits or opportunities.
• Sexual Assault – This violation includes any sexual invasion/assault upon any person without that person’s effective consent. Effective consent is informed and is freely and actively given. It requires actual words or conduct indicating an agreement to have sexual intercourse, or to participate in sexual activities.
• Dishonesty Non-Academic – This category of dishonesty includes, but is not limited to, knowingly furnishing false information to the College or college personnel including campus security. In addition, furnishing false information at disciplinary proceedings or giving false or incomplete replies to questions, verbal or written, on applications, forms, or other documents required by properly authorized representatives of the college. Also, forgery; unauthorized alteration or unauthorized use of any college documents, records, or identification cards, including computer records, and misuse of computer facilities and electronic mailing systems are examples of non-academic dishonesty.
• Drug and Alcohol Violation – This includes possession or use of alcohol on campus, intoxication on college premises, possession of illegal drugs or controlled substances, possession of paraphernalia containing drug residue, manufacture or distribution of illegal drugs or controlled substances.
• Fire Violation or False Alarm Report – This violation would include knowingly or recklessly causing or attempting to cause a fire in a college building, initiating or causing to be initiated any false alarm/report, warning, or threat of fire, explosion, or other misuse of Fire Safety or Emergency Equipment.
• Misuse of Fire Safety or Emergency Equipment – It is considered a violation to misuse or damage fire safety equipment such as fire extinguishers, exit signs, first aid kits, or emergency supplies on campus.
• Non-Compliance – Failure to comply with reasonable directions of college officials, including college security officers, faculty and staff acting in performance of their duties is prohibited. Directives to cooperate in the administration of the Code including those to appear and give testimony at a college disciplinary proceeding, as well as directives to produce identification are included in the scope of this provision.
• Smoking on Campus – Smoking and/or use of smokeless tobacco products is prohibited in all college buildings and vehicles. Smoking must be limited to designated areas outside of college buildings.
• Solicitation of Funds – In order to provide an environment that is conducive to teaching and learning, the college prohibits the distribution of materials or items on the college campus for financial gain unless it is in the context of a pre-approved club fund-raising activity. Any problems should be reported to the Vice President for Finance. Moreover, materials to be posted or distributed on college property must be approved by the office of the Dean of Students and Academic Support.
• Gambling - The College prohibits students and student organizations from conducting any gambling activities on campus or at college sponsored events.
• Stalking - Stalking may be described as any behaviors and activities that instill fear in and/or threaten the safety of the victim. These behaviors may include, but are not limited to the following:
  • Non-consensual communication, including face-to-face, telephone calls, voice messages, written messages, text messages, electronic mail, unwanted gifts, etc.
  • Threatening or obscene gestures
  • Pursuing or following
  • Surveillance or other types of observation
  • Trespassing
  • Vandalism
  • Non-consensual touching
• Relationship Violence - Relationship violence may be defined as dating or domestic violence and is the actual or threatened physical, sexual, verbal, emotional or economic abuse of an individual by someone with whom they have or have had an intimate relationship. This act of violence may include but is not limited to:
  • Pushing
  • Slapping
  • Stalking
  • Humiliation
  • Forced sex
• Hazing - Hazing is a premeditated form of victimization that may consist of a broad range of behaviors. These behaviors usually cause physical or psychological harm or discomfort.
• Unauthorized Entry - Any unauthorized entry into or unauthorized use of any College facility constitutes a violation.
• Vandalism - Vandalism may be defined as any willful and/or malicious action which causes damage to or destruction of college property or property belonging to individuals.
• Theft - Theft may be defined as the unauthorized taking of or entering into the property of the college or the property belonging to another.
• Failure to Comply with Sanctions - Failure to comply with sanctions may result in sanctioning as imposed by the next level.
• Firearms, Weapons, Fireworks and Inflammable Liquids - The College does not allow the unauthorized use, possession, or storage of any firearm, weapon, fireworks, incendiary, dangerous or noxious materials. This includes martial arts weapons and devices used to propel projectiles such as BB guns, air guns, etc.

SANCTIONS

Academic Honesty Violations

As a member of the College community, students are afforded an opportunity to learn, to make mistakes, and to profit from reflecting on those mistakes. If an allegation of academic dishonesty has been charged against a student, the instructor has the choice to treat the first incident as a learning opportunity rather than a matter for conduct review. In so doing, the instructor may refer the student to the Writing Center for remediation of a plagiarism issue or impose some other sanction as noted below. Alternatively, the instructor may choose to address the infraction by referring the matter directly to a College administrator.

Potential sanctions applied to first violations of the Academic Honesty Policy by the instructor may include, but are not limited to, any one or a combination of the following:

• A lower grade for the assignment
• A failing grade for the assignment
• A request to repeat or resubmit the assignment
• A request to withdraw from the course with the appropriate grade of W or F, at the instructor’s discretion
• A lower grade including a failing grade for the course.

A second incident of violation against the Academic Honesty Policy will automatically be referred to the dean for a meeting to review the matter. This referral is always initiated by the instructor.

Behavioral Conduct Violations

Students who violate the Code of Student Conduct may be referred to the Dean of Students and Academic Support or their designee who will conduct a hearing in which the alleged violations will be reviewed and an appropriate sanction will be imposed.

In cases in which federal, state, or local law is violated on the campus, the violation will be reported to the appropriate authorities. Additionally, any person always has the option of notifying law enforcement authorities, an option which will be assisted by campus authorities if the person so chooses. All college employees will cooperate to the fullest with civil authorities in their investigation and prosecution of any crime committed on campus. Prosecution by civil authorities will be in addition to disciplinary action by College authorities and will not preclude such disciplinary actions.

Any cases in which the violation includes the prevention or disruption of the customary and lawful functions of the institution, by violence, intimidation or seizing and occupying college property or presenting a clear and substantial risk of or the actual physical harm or injury to other persons or of damage to or destruction of the property of the College may also be directed to local law enforcement.

All instances of sexual harassment violations will be handled by the Senior Vice President for Planning & Advancement.

Imposing the following sanctions are all possible decisions of the Dean of Students and Academic Support or their designee:

• Reprimand – A written reprimand may be placed in the student’s file and so noted in the Student Information System online.
• Probation – A student may be placed on probation for a specified period of time and upon terms, the violation of which could subject the person to further disciplinary action.
• Suspension – Exclusion from classes and other privileges or activities as set forth in the notice for a definite period of time.
• Expulsion - Termination of student status and/or the right to use college facilities or receive college services. In the event any student is found guilty of conduct which would constitute a felony under either state or federal law, the penalty of expulsion must be imposed.
• Restitution – Reimbursement for defacement, damage to or misappropriation of property may be required in lieu of or in addition to other penalties.

APPEAL PROCESS

Students charged with violation of the Code of Student Conduct have:

• The same right as the accuser to legal counsel and/or counsel from persons other than an attorney, either of whom may be present with the accused student at the hearing.
• The opportunity to testify, to ask question of the accuser, to present evidence in their own behalf and to cross-examine witnesses. The taking of oaths by witnesses is not required unless requested by one of the parties of the proceeding.
• The right to appeal the sanction recommended by the dean or their designee.

Within ten (10) business days of receiving the decision of the dean, students may appeal the sanction in writing to the Executive Vice President/Chief Operating Officer who will convene a Student Behavior Review Panel. The student will be given a written notice of the time, date, and place of a meeting before the Student Behavior Review Panel. The notice to appear will be given to the student at least three (3) business days before the meeting.

The meeting will be closed to the public.

The meeting will be conducted in an informal manner, but in accordance with the rights noted above.

A verbatim transcript or recording is not necessary. However, any party may, at their expense, provide for a recording of the proceedings by a reporter or mechanical device.

All testimony and other evidence in support of the charges against the student will be first presented. After presentation of all testimony and other evidence against the student, the student may present testimony and other evidence in their own behalf.

At the conclusion of the hearing, the Chair of the Student Behavior Review Panel will notify the student of the decision of the review panel within three (3) business days. Should the decision be in favor of the original decision of the dean, the sanctions to be applied will be reiterated. If the sanctions are to be amended, the amended sanctions will be duly recorded and applied.

The decision of the Student Behavior Review Panel is final.

Other Rules Governing the Campus

Animals on Campus

Dogs, cats, and other animals may not enter campus buildings, including all residence and non-residence buildings unless the animal is a service animal accompanying a disabled person. Students requesting the accommodation of a service animal must register with Academic Support by providing current medical documentation assessed by appropriately certified professionals verifying the need for the service animal. Domestic animals and pets may be permitted to be confined in vehicles parked on campus for a reasonable period of time, as long as the animal is not endangered or does not endanger others on campus or create a public nuisance.

Technology Acceptable Use Policy

Theft or Damage to Property

No person or persons shall steal or damage property belonging to another person, organization, or institution. This includes tampering with coin- operated machines. Violators may be handled by the local police, the college disciplinary process, or both.

• Theft: Theft of property or of services, or knowing possession of stolen property.
• Destruction of Property: Destroying or damaging college property, such as library holdings, or the property of others.

Unauthorized Use of the College's Name

Any unauthorized commercial use of the college's name, logo, or other representation or undertaking any unauthorized action in the name of the college.

Violation of Law

Violation of federal and/or local law, including, but not limited to, possession of any falsified identification; manufacture, sale or distribution of local, state or federal identification.

Weapon/Explosive Violation

Use, possession, or storage of any firearms, ammunition, knives or other weapons, or objects that could be construed as weapons. Items that pose a potential hazard to the safety or health of others (such as explosives in any form) are also prohibited.

POTENTIAL SANCTIONS APPLIED TO STUDENTS FOUND TO BE IN VIOLATION OF THE CODE OF STUDENT CONDUCT (ACADEMIC AND NON-ACADEMIC VIOLATIONS)::

• Reprimand and/or censure
• Probation (temporary or permanent)
• Restrictions of activities or privileges
• Requirements of restitution
• Loss of course credit
• Temporary suspension
• Dismissal from course(s) and/or program
• Denial or revocation of a College honor or degree
• Permanent dismissal/expulsion from the college

Appeal Process

When sanctions have been applied to students found to be in violation of the Code of Student Conduct, students have a right to appeal the decision of the College. For more information about the appeal process, contact the Dean of Students and Academic Support.

Equal Opportunity Policy

Southwestern Michigan College is committed to a policy of equal opportunity for students, faculty and staff. The college complies with all federal laws and regulations prohibiting discrimination and with all requirements and regulations of the U.S. Department of Education. It is the policy of the college that no person, on the basis of race, color, religion, national origin, age, sex, height, weight, marital status or disability shall be discriminated against, excluded from participation in, denied the benefits of or otherwise be subjected to discrimination in admission, employment or in any program or activity to which it is responsible or for which it receives financial assistance from the U.S. Department of Education. Inquiries regarding this policy and/or the application of Title VI, Title IX, Section 504 or the ADA may be referred to John Fannin, Senior Vice President for Planning and Advancement, Room 2104 of the College Services Building on the Dowagiac campus or by calling (269) 782-1262.

FERPA

The Family Education Rights and Privacy Act of 1974 (FERPA) (The Buckley Amendment) Southwestern Michigan College must comply with the Family Education Rights and Privacy Act of 1974 (FERPA). Employees must comply with FERPA to be allowed access to student educational records. FERPA grants four specific rights to the adult student:

• The right to inspect and review the student’s educational record
• The right to request the amendment of the student’s educational record
• The right to consent to disclosure of the student’s educational record
• The right to file a complaint concerning alleged failures by Southwestern Michigan College to comply with the requirements of FERPA to the United States Department of Education in Washington

FERPA applies to the education records of persons who are or have been in attendance at postsecondary institutions. FERPA does not apply to records of applicants for admission who are denied acceptance or, if accepted, do not attend an institution.

A student educational record includes all data; any form (paper, film, electronic, etc.) owned by the college and used to conduct business by school officials. The records are directly related to a student (personally identifiable) and maintained by an education agency or institution or by a party acting for the agency or institution.

Some information (directory information) is considered public. This information can be released without the student’s written permission. However, the student has the option to consider this information confidential.

The following is SMC’s designated Directory Information:

• Student’s name
• Student's Address(es)
• Student's Telephone Number(s)
• Student's SMC email address
• Participation in officially recognized activities
• Dates of attendance
• Degrees and awards received

The following are not included in an Educational Record:

• Sole possession records (that is, private notes that a College employee makes about a student)
• Law enforcement unit records
• Employment records
• Medical records
• Post-attendance records

The following individuals or entities may have access to Student Education Information:

• The student and any outside party who has the student’s written permission
• School officials who have “legitimate educational interest”
• Parents of a dependent student as defined by the internal revenue code
• A person in response to a lawfully issued subpoena or court order (the college must first make a reasonable attempt to notify the student)
• Such other entities as permitted by federal regulations.

Sexual Harassment Policy

Southwestern Michigan College’s Sexual Harassment Policy prohibits any discrimination because of sex, and sexual harassment means any unwelcome sexual advances, requests for sexual favors, and other verbal or physical contact or communication of a sexual nature by an employee of the College. Sexual harassment may also include consensual sex between any employee of the College and a student if the employee is in a position to affect decisions regarding the student’s obtaining public services or education, grades, or the emotional well-being of the student. In an attempt to eliminate to the extent possible the conditions whereby sexual harassment could occur, it is the policy of the College that no dating, sexual advances, requests for sexual favors, and or other verbal or physical conduct or communication of a sexual nature will be tolerated between a College employee and a student.

Sexual Harassment Grievance Procedures

All formal Sexual Harassment complaints must be directed to the Senior Vice President for Planning and Advancement in writing. The Senior Vice President’s office is located in Suite 2104 in the College Services Building, and the phone extension is 1262. Upon receipt of a formal complaint, the Senior Vice President will immediately notify the College President of the complaint in writing. The Senior Vice President in conjunction with the Dean of Students will conduct a prompt and equitable investigation. During this investigation, the complainant may present witnesses or other evidence to support their claim.

The complainant will receive a written response from the Senior Vice President concerning the College’s findings, position, and resolution to the complaint within two (2) weeks of the date the formal complaint was filed. Should the complainant not agree with the findings and decision of the College, he or she can file a written appeal to the College President within a week of receiving the College’s written findings. Within two weeks, the President will respond in writing to the complainant with his or her decision. Should the complainant still not agree with the College’s position, he or she can appeal to the Board of Trustees of Southwestern Michigan College within a week of receiving the President’s written findings. The Board of Trustees will respond in writing to the complainant within four (4) weeks of receiving the appeal. The decision of the Board of Trustees will be the final position of the College.

Should the complaint be deemed valid, the College will take the necessary steps to prevent its recurrence. If the perpetrator is a College employee or independent contractor, such preventative measures may include disciplinary actions up to and including termination of the employment relationship. If the perpetrator is a student, the College will take reasonable measures to prohibit any further reoccurrence.

The College will also ensure the appropriate steps necessary to correct any discriminatory effects on the complainant. A follow up with the complainant would take place 30 days after remediation of the complaint to determine the status of the complaint.

Student Grievance Policy

The students' rights and responsibilities related to grievances are outlined in the procedures below. Please identify the nature of your grievance (academic or campus student services) and follow the specific procedures shown. If your grievance is related to sexual harassment, please consult the Student Handbook for specific information on how to file a grievance.

1. Students are directed to attempt to resolve their concerns with the individual first. For academic concerns, the student should discuss the issue with the instructor. For all other concerns, the student should discuss with the individual with whom they have the issue.
2. If the matter cannot be resolved to the student's satisfaction, the student may contact the department chair (or the dean who is acting as the chair) if the grievance is an instructional matter. For all other, non-instructional matters, the student may contact the supervisor over the department with whom the student has the issue.
3. If the matter is still not resolved to the student's satisfaction, the student is directed to the Student Grievance Form available online. The form is completed online and is automatically sent to the Dean of Students and Academic Support who will:
• Address the grievance directly if it is related to an Academic Support office, department, or function;
• Route the grievance to the appropriate administrator who oversees the office, department, or function
4. The appropriate administrator will review, investigate, and respond to the student's grievance within 10 business days. A copy of the decision, action, and response to the student will be forwarded to the Dean of Students and Academic Support for filing.
5. If the matter is still not resolved to the student's satisfaction, the student is directed to write a letter to the Executive Vice President/Chief Operations Officer, including a copy of the original grievance and any other appropriate documentation. The Executive Vice President further investigates the matter and responds to the student in writing with the findings and/or resolution of the concern. The resolution or decision of the Executive Vice President is final.

Annual Security Report

At Southwestern Michigan College, we are committed to an awareness and prevention of criminal activities of all nature. We provide services to individuals in the prevention, reporting, and follow-up of crimes. Counselors are on staff to provide referrals and limited counseling services to students whose lives are affected by crime, drugs, or alcohol abuse.

The Annual Security Report is prepared by the Dean of Students & Academic Support in cooperation with the Office of Institutional Research to comply with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act.

The full text of the report may be requested by contacting the Dean of Students and Academic Support at (269) 782-1306 or by sending an email to mhay@swmich.edu.

Academic Calendar

Please refer to the Academic Calendar on our website for information on course related dates, holidays and deadlines.