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Criminal Background Check Procedure

Admissions Procedures for Individuals With Criminal History or Disciplinary Records
  1. Any Individuals must respond to the following question(s) on the College Admission Application, not this form:


    1. Have you ever been charged or convicted of any felony or misdemeanor in any state or country (including sealed cases unless expunged)?


    2. Are you currently on parole?


    3. Have you ever been suspended, expelled or currently facing disciplinary charges at any educational institution (high school or college)?


    An administrator will make a determination as to if additional information is required.

    Applicants answering affirmatively to any of these three questions may be requested to provide additional information to the college before their application is reviewed. Those answering affirmatively to question one or two, regarding felony or misdemeanor charges, may be required to submit a non-refundable $50 check or money order in order to conduct a criminal background check on each applicant. This fee cannot be waived.

    No fee is charged to applicants who have been suspended or expelled or facing disciplinary charges associated with a high school or college.


  2. The Admissions Office will provide the individual with a SMC Ex-Offender Notification Form or SMC Admissions Notification Form and will recommend that the form be completed and returned to the college in order for the individual’s application to be considered. All questions should be answered honestly and completely, including but not limited to dates and nature/description of offense(s); age at the time of the offense(s); and information regarding rehabilitation, personal development and conduct. If the individual has been incarcerated, complete details of offenses, disposition, etc. may be requested. Local parole/probation officers may be contacted.


  3. A college administrator may schedule an interview with the individual. Appropriate arrangements and/or referrals may be made at this time to assist this individual.


  4. When all information is returned, it will be reviewed by a subcommittee of the College Concerns Team and a recommendation will be made to the Chief of Staff. This may include immediate admittance, non-admittance, or a deferred admittance. This may also include the recommendation of any limitations. The applicant will be notified in writing of the committee’s determination. The entire process will take approximately 4-6 weeks depending on the submission of the requested information and when the subcommittee is scheduled to meet.


  5. All information will be kept on file and will be handled in a confidential manner. It should be noted that the right is reserved to notify, if needed, the administration, faculty and/or staff of the College, on a need-to-know basis, of the student’s name, criminal and rehabilitative history. If at any point after admission the individual is considered to be an unreasonable risk to property or to the safety/welfare of specific individuals or to the general public, the CCT will recommend the appropriate action consistent with the college’s Student Code of Conduct.


  6. If false or omitted information is discovered after enrollment, student may be immediately expelled from the college.


Revised: January 2014